Sharing a single section

Most Guest Passes scope to a single section: the colour system for a printer, the lock-ups for a press partner, the voice section for a freelance writer. Brand Atlas offers two shortcuts for these common shapes that skip past the full pass-creation flow.

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The Share button on every section

Every section page has a Share button at the foot. Clicking Share opens a single-section Guest Pass dialog pre-scoped to that section. You set the expiry, name the recipient, and click Create and copy link. The link is on your clipboard within seconds. This is the right path for one-off vendor and partner sharing, where the pass-creation flow’s full set of options is more than the situation needs.

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The five common shortcuts

Brand Atlas ships five named shortcuts in the Share menu of each section:

1. Printer (30 days). Scope: this section. Expiry: 30 days. Downloads: enabled.
2. Partner (14 days). Scope: this section. Expiry: 14 days. Downloads: enabled.
3. Freelancer (engagement). Scope: this section. Expiry: 90 days. Downloads: enabled.
4. Reviewer (one view). Scope: this section. Expiry: 7 days or 1 view, whichever first. Downloads: disabled.
5. Auditor (read-only). Scope: this section. Expiry: 30 days. Downloads: disabled.

Pick the closest match and adjust if needed. The shortcut prefills the pass; you can still edit any field before creating.

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When the shortcut is enough

For most external sharing, the shortcut is enough. The printer wants the colour system for 30 days with downloads; the shortcut is exactly that. Creating a pass takes 20 seconds. When the situation does not match any shortcut, fall back to the full Guest Passes → New Guest Pass flow.

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Multiple recipients

If two vendors need the same colour system access:

• Issue separate passes. Each pass has its own URL and audit trail. Slightly more setup, much cleaner records.
• Issue one pass with sharing enabled. Less recommended. The audit trail records the first recipient; subsequent recipients are invisible.

The atlas defaults to separate passes for a reason. Take the extra 20 seconds.

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Shortcut for archived Horizons

A historical Horizon you want to share for reference (a past campaign, a retired sub-brand) is shareable through the Horizon’s archive page. Open Horizons → Archive, click the Horizon, click Share. The same shortcut menu appears, scoped to that Horizon.

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Editing a shortcut-created pass

A pass created from a shortcut is, technically, identical to any other Guest Pass. It appears in Guest Passes → Active and can be edited or revoked from there.

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When not to use the shortcut

Two cases where the full pass flow is better:

• The recipient needs more than one section. Cross-section sharing is not what shortcuts are for. Use the full flow with a custom subset.
• The pass needs an unusual configuration. A pass that expires after seven views, or a pass valid for six months, sits outside the shortcut defaults. Use the full flow.

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