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This page walks through creating a Guest Pass from scratch and revoking a pass when access should end before its scheduled expiry.

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Creating a Guest Pass

1

Open Guest Passes

From the sidebar, go to Guest Passes → New Guest Pass.
The New Guest Pass dialog with scope and expiry options visible.
2

Name the recipient

Enter the recipient’s name and email. Optional but recommended; the audit trail is more useful when passes are tied to identifiable people.The recipient is not invited to anything by this entry; the name and email are metadata. The recipient still accesses the pass through the link you send them.
3

Set the scope

Choose what the pass covers:
  • A standard section. Pick from the eight.
  • A Horizon. Pick from active or archived Horizons.
  • A custom subset. Tick multiple sections and Horizons.
  • The full atlas. Use sparingly.
The scope can be narrowed after creation but not widened. To widen, revoke and reissue.
4

Set the expiry

Combine one or more limits:
  • Date. Pick a date. The pass expires at midnight in your time zone.
  • Views. Set a maximum number of accesses. Defaults to unlimited within the date window.
  • Both. Whichever limit is reached first ends the pass.
The pass cannot be created without at least one limit. The longest recommended duration is 90 days; longer durations are accepted but flagged for review.
5

Set permissions

Two toggles:
  • Allow downloads. Whether the recipient can download attached files. Off by default; on for vendor and partner passes.
  • Allow sharing. Whether the recipient can forward the link with the same access. Off by default; we recommend leaving it off.
6

Create the pass

Click Create. Brand Atlas generates the link.Three ways to deliver:
  • Copy link. The URL is copied to your clipboard. Paste into an email or a message.
  • Email from Brand Atlas. Brand Atlas sends the pass to the recipient’s email with a short cover note you can customise.
  • Generate QR code. A QR code for in-person handover or print collateral.
The pass is created. It appears in Guest Passes → Active. The recipient can access the link immediately.

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Revoking a pass

A pass can be revoked at any time. Revocation is immediate; the next time the recipient tries to use the link, they see an Access revoked page.
1

Open Active passes

From Guest Passes → Active, find the pass.
2

Click Revoke

Confirm. The pass is moved to Revoked and stops working immediately.The recipient is not notified by default. If you want to send a courtesy note explaining why the pass was revoked, tick Notify recipient before confirming.

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When to revoke

Common reasons:
  • The work is done. A vendor has finished printing; the pass no longer needs to be live. Revoking is good hygiene even if the pass had a scheduled expiry.
  • The recipient no longer needs the access. A partner relationship has ended; an audit has completed.
  • A pass was issued in error or with the wrong scope. Revoke and reissue with the correct scope.
  • A security concern. A recipient’s email has been compromised; their pass should be revoked along with any other access.

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Bulk revocation

For multiple passes, the Active list supports multi-select. Tick the passes to revoke; click Revoke selected. Useful at the end of a project where several passes were issued to the same partner or vendor.

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Reactivating a revoked pass

A revoked pass cannot be reactivated. The audit trail records the revocation; reactivation would undermine it. To grant the same access again, create a new pass.

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Editing an active pass

Some attributes of an active pass can be edited:
  • The expiry. Bring it forward or push it back. Edits are recorded.
  • The scope. Narrow only. Widening requires a new pass.
  • The permissions. Toggle downloads and sharing on or off.
  • The recipient name and email. For records.
Edits are recorded in the pass’s history.

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What the recipient sees

A recipient opening a Guest Pass sees:
  • The brand’s atlas in its standard look (logo, colours, typography).
  • A banner at the top: You are reading a Guest Pass for [brand name], scoped to [scope]. Pass expires [date].
  • Only the sections and Horizons within the pass’s scope. Other sections are not in the sidebar.
  • The owner’s contact email at the foot of every page, in case of questions.
The recipient cannot sign in, raise Update Requests, comment, or edit. They can read, search within scope, and (if permitted) download files.

Guest Passes explained

The concept.

Sharing a single section

The common shortcut.

Expiring links and access logs

Auditing pass activity.